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DAM Manager and Archivist

Frist Art Museum

Job Summary: The Digital Asset Manager will have significant experience working with archival materials who will assume a governing role in implementing and managing a new Digital Asset Management System (DAMS) and all workflows associated with it, and overseeing the organization, security, and integrity of archival physical and digital records generated during the course of business operations at the Frist Art Museum. This individual will oversee the life cycle of physical and digital assets, including ingestion, metadata tagging, cataloging, description, migration, storage, preservation, security, access, retrieval, and dissemination, working with all departments to define and uphold retention procedures and policies.

The following duties are normal for this classification.These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Essential Job Functions:
Digital Assets
• Lead and maintain the Digital Asset Management strategy, as well as implementation and administration of workflows within the DAMS, including establishing policies and procedures, maintaining user accounts and permissions, and liaising with the DAMS vendor to ensure integrity of files and backups and other system maintenance and upgrades.
• Establish/refine/enforce in-house metadata standards and controlled vocabularies.
• Train new staff on DAMS as part of onboarding process.
• Facilitate the uploading and retrieval of assets, assist other departments with ingesting and searching for assets, generate asset reports.
• Task/help staff to assign appropriate metadata for assets to ensure accurate usage rights, participate in cleanup for existing assets.
• Perform quality control on assets.
• Ensure compliance with records management and retention policies, laws, and regulations.

Physical Assets
• Develop a records management framework to inventory, appraise, and assign disposition for active and inactive records; establish procedures for regular transfer of records designated for temporary or long-term storage.
• Establish an institutional archive in accordance with standards and best practices for organization, management, and preservation of archival records.
• Digitize selected archival records, using safe handling procedures for long-term preservation.
• Ensure compliance with records management and retention policies, laws, and regulations.
• Ensure safety and security of physical records.

Minimum Qualifications: Requirements: Master’s degree in library science, information science, or equivalent professional experience, with strong digital content and/or comparable focus, 3–5 years previous experience with DAMS in a museum or library environment, thorough knowledge of physical and digital archiving theory and practice, as well as field-wide metadata standards,  managing born-digital and digitized media assets, demonstrated experience with user support and services; demonstrated aptitude in database management, media cataloging, records preservation, digital rights management, and data migration; strong understanding of records management practices.

Skills and Abilities:
• Demonstrated knowledge of enterprise-level DAMS and database applications.
• Comprehension of metadata standards, digital image file parameters, and intellectual property best practices as applied to cultural heritage institutions.
• Experience processing collections of archival materials.
• Ability to prioritize tasks, track stages of production, meet deadlines, and participate in budgeting.
• Meticulous attention to detail and excellent organizational, project management, analytical, research, writing, and editing skills.
• Excellent interpersonal skills, with the ability to work effectively both independently and as part of a team, and to interact well with both technical and non-technical colleagues.
• Ability to organize lesson plans and lead software training sessions for staff.
• Experience with collections management systems and cataloging software a plus.
• Experience with image-editing software a plus.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

•  Working extensively at a computer station (up to 7 hours per day)
•  Lifting materials up to 50 pounds, stooping, bending, kneeling, standing for long periods of time

Interested candidates should send a cover letter, resume, references and salary expectations to:

Frist Art Museum
919 Broadway
Nashville, Tennessee 37203-3822
Email: shorn@fristartmuseum.org or Fax: (615) 744-3339
Attention: Sheri Horn, Human Resources Manager

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